1. Home
  2. Catalogue
  3. Copy Items
  4. Deleting Title, Copy and Copy Item records
  1. Home
  2. Catalogue
  3. Deleting Title, Copy and Copy Item records
  1. Home
  2. Copies
  3. Deleting Title, Copy and Copy Item records

Deleting Title, Copy and Copy Item records

Introduction

This help topic explains how you can delete Titles, Copies and Copy Items from your catalogue.

Deleting a record in KnowAll Matrix will send it and any associated records (where applicable) to the Deleted Items. It can then be permanently deleted (or restored) from there. Note that other data is linked to the Title, Copy and Copy item records, so deleting these will also delete associated Loans, Finance, and Serials records. KnowAll Matrix always warns you before you delete records, so you can check you’re not deleting data you will need later.

Instead of deleting records you can consider changing the Copy Status so that the record is effectively hidden from Library Users. Changing Copy Status information is covered in another Help Centre topic.

To delete an entire Title and all its linked data

  • Log in as a Library Admin User.
  • Click on Library Admin Dashboard.
  • Click the Catalogue menu.
  • Select Title Details (View/Edit).
  • Search for the Title you want to edit by typing the first few letters of the Title name.
  • Click the Add Print Duplicate Delete button and select Delete Title from the drop down list.
  • KnowAll Matrix will ask you if you are sure you want to delete the Title and all its linked data (including all Copies and Copy Items).
  • If you still wish to proceed click the red Delete Title button.

To delete an individual Copy

  • Log in as a Library Admin User.
  • Click on Library Admin Dashboard.
  • Click the Catalogue menu.
  • Select List all Copies.
  • Search for the Title for which you want to delete a Copy.
  • Find the correct copy in the search results and click on the dustbin (delete) icon at the right hand side of the relevant table row.
Delete Copy dialogue
  • KnowAll Matrix will ask you if you are sure you want to delete the Copy and all its linked data.
  • If you still wish to proceed click the red Confirm Delete button.

To permanently delete a Copy Item

  • Log in as a Library Admin User.
  • Click on Library Admin Dashboard.
  • Click the Catalogue menu.
  • Select List all Copy Items.
  • Search for the Title for which you want to delete a Copy Item.
  • Find the correct Copy Item in the search results. You can check the Copy number and item barcode to ensure you have the correct Copy Item.
  • Click on the dustbin (delete) icon at the right hand side of the relevant table row.
DeleteCopyItem
  • KnowAll Matrix will ask you if you are sure you want to delete the Copy Item and all its linked data.
  • If you still wish to proceed click the red Confirm Delete button.
Updated on February 7, 2020

Was this article helpful?

Related Articles

Leave a Reply