This help topic explains how to add your own custom fields to the catalogue in addition to the standard fields supplied with the system. You may wish to do this if you would like to catalogue other types of library resources like objects, electronic information, toys, maps, DVDs or other media and you need more fields to describe these things. It may also apply if your organisation has specialist collections.
Custom fields may also be added to catalogue templates, allowing you to add custom field data to title records when you initially catalogue them. This will save you time if you frequently catalogue specialist media.
Adding a new Custom Field
- Log in as a Library Admin user.
- Click on the Library Admin menu, then click Catalogue.
- Under the Authority Lists header, click Custom Fields. This will open the Custom Fields screen, as below.
- To add a new custom field, click the Add New button. This opens the Add New Custom Field window, as below.
- Type the name of your field into the Field Name field.
- Choose whether this field will appear when viewing catalogue records in the OPAC by un/ticking the Show field on OPAC? box.
- Click Save when finished.
Editing an existing Custom Field and converting a Custom Field to Long Text
- Load the Custom Fields screen as above. To edit a custom field, click on the pencil icon at the end of the row. This opens the Edit Custom Field Definition window, as below.
- The field name and Show field on OPAC? options may be altered as when adding a field. If you don’t want the field to be revealed to library users, un-tick the Show field on OPAC? checkbox.
- Tick the Long Text? box to move this custom field to the Texts tab in title records, which is an area specifically intended for longer texts such as descriptions or abstracts.
- Click Save Changes to save.
- Note: if you change a custom field to a long text type, the field will disappear from the Custom Fields screen. To edit it, you must view the Long Text Types Authority List. For more on authority lists, see the relevant help topic.